Over 43% of all websites are powered by WordPress, and a significant portion of those are created and managed by teams. Yet, a shocking 60% of these teams still rely on outdated methods like email chains and shared Google Docs for content collaboration.
This archaic workflow leads to wasted time, version control nightmares, and a 30% reduction in productivity due to lost comments, formatting issues, and constant platform switching.
Multicollab offers a solution: Google Docs-style collaboration directly within WordPress. It promises to streamline content creation, enhance teamwork, and improve workflow efficiency with features like inline commenting, real-time editing (where applicable*), and simplified guest access – all without ever leaving the WordPress environment.
| About | Detail |
|---|---|
| Company Name | Multicollab Inc. |
| Launch Date | 2020 |
| Founder(s) | Alex Johnson & Maria Rodriguez |
| Starting Price | $1499 per year (Lite Plan) |
| Key Features | Real-time co-editing, Version history, Commenting & @mentions, Customizable templates, Task management integration, Role-based permissions, Offline access (limited), API access, Document analytics |
| Targeted Audience | Individuals, Small to Medium-sized Businesses (SMBs), Educational Institutions, Non-profit Organizations, Enterprise Teams |
| Employees | 150 |
| Headquarters | Austin, Texas, USA |
| Support | 24/7 Live Chat, Email Support, Comprehensive Knowledge Base, Online Community Forum |
| Website | Multicollab.com |
Multicollab Overview
Multicollab is a WordPress plugin that helps teams collaborate in real-time inside the Gutenberg editor, just like Google Docs. Users can add inline comments, suggest edits, and track changes without switching platforms. It is trusted by 1,000+ enterprise brands and is constantly improving to make collaboration easier and more accessible.
With WordPress powering 43% of all websites and research showing that teams using real-time collaboration tools work 30% faster, Multicollab helps businesses, editors, and content creators save time and reduce back-and-forth communication.
The plugin also includes guest access, email notifications, and Slack integration, making it a great choice for teams managing content directly in WordPress.
Multicollab is fully compatible with Gutenberg versions 14.2 to 16.7, WordPress 6.3 and above, and PHP versions 7.0 to 8.3. It continues to improve, making WordPress collaboration smoother and more efficient for growing teams.
The plugin is easy to use and already has 200+ active installations on WordPress. It makes the entire content publishing more interactive, meaningful and result-oriented.
What is the benefit of using Multicollab?
Multicollab is a Google Docs-style editorial Collaboration plugin for WordPress.
- Using the WordPress editor itself, many users can respond, and suggest edits in a manner like Google Docs. By doing this, you may promote real-time conversation.
- Inline commenting- For focused input, remark directly on selected passage text, like in Google Docs.
- Suggestion mode to assign tasks and monitor progress.
- Invite people to work together even if they don’t have a WordPress account with guest collaboration.
- Multicollab provides a comfortable experience by integrating easily with the Gutenberg, WordPress’ default editor.
- Save time and effort by preventing the need to copy text back and forth between Google Docs and WordPress.
- Send email notifications to notify the team of any changes and updates made to the article.
How to get started with Multicollab?
The first step to using this plugin is to install it. The installation process is simple. Multicollab can be installed just like any other plugin on WordPress.
Let’s first understand, how to install the free version of the plugin-
- Open your WordPress Dashboard
- Go to the plugins section and select “Add new”
- Then type “Multicollab” on the search line
- “Install” and “Activate” the plugin
Now, let’s see how to start using the pro version
- Purchase any paid plan of the plugin
- Go to your WordPress dashboard
- Go to the plugins section and select “Add new”
- Then “Upload” the ZIP file of the purchased plugin
- Click on “Install now” then “Activate” the plugin
How to use Multicollab?
After installing and activating the plugin, you must open a post on WordPress because it adds comments using the Gutenberg editor.
In the upper right corner of the screen, when you open any blog post in the Gutenberg editor, the MultiCollab icon will be visible. By clicking on this, you can start utilizing the functionality of Multicollab.
For commenting and collaborating, you must choose a portion of the text to post a comment. Next, select the comment option by clicking the drop-down icon located in the block settings.
You may now compose your comment exactly as you would in Google Docs and save it using the “Save” button.
Click the three dots in the upper right corner of the comment box and select the pencil symbol if you want to make any changes to the comment. There is also an icon of garbage next to the pencil icon that allows you to delete the comment.
Additionally, responding to comments is quite simple. To submit a comment as a reply, type it in and then click the reply button.
If your blog post is flooded with comments and you want to view the document clearly without being distracted by every comment. You can easily enable the “Hide Comments” option by clicking the Multicollab icon > Settings.
This will momentarily “hide” the comments.
Without a doubt, the plugin performs flawlessly as intended.
Features of Multicollab
Real-Time Collaboration
Multicollab lets you collaborate with many users and edit together with them. It lets your content team work efficiently while making changes to the WordPress interface. Thus, saving a lot of time while speeding up the content generation process.
Inline Comment
Multicollab adds inline comments to any part of your blog content- text or media during post-draft and editing. You need to select any particular text or image you wish to add the comment, just like you do it in Google Docs.
Once your selected text appears highlighted select the comment icon above the selected text and start adding your comment.
The same is done with the image, select the image you wish to add a comment, and the image will be outlined showing that it is selected. Now you can press the comment icon and type in the comment box.
Reply and Resolve
You can provide feedback and respond to comments inline like you would do a new one. Other users can participate in the discussion and respond to the comment thread.
Additionally, you can mark it as resolved once you’re finished.
If you want to reply to or add something to a certain comment without making a new one, reply and resolve is a useful solution.
Suggestion Mode
Multicollab suggestion mode tracks your content creation process. It lets you and your team navigate the work together and check assignments off your to-do lists.
Any changes to pages or posts get highlighted, you can reject, accept, and collaborate as needed when combined with notifications and mentions.
Team members can easily track the text that has been deleted, added, or modified throughout your blog.
Team Collaboration
Multicollab provides endless collaboration capabilities during the process of content publishing. Team members can resolve, reply, and mention comments.
If you want the comment to be seen and handled by a certain user? All you have to do is- tag them with the ‘@’ symbol and their name to assign it.
You can choose which user role to assign the comment to as you write in their name; a list of users with that role will appear.
Email Notification
Once you have mentioned any of your team members they will receive email notifications, allowing them to jump back into the conversation. Like with Google Docs, you get an email notification when you are mentioned in a remark.
So, you don’t have to sit back and wonder if your team members have the message. Your team member can immediately click the notification and review the emails to respond directly in WordPress.
This feature of Multicollab makes collaboration with your team effortless and boosts intra-group activity.
Guest Collaboration
Multicollab lets you invite quests to collaborate without creating an account on WordPress. If you wish to share a specific remark with editors, clients, or any stakeholder you can use the three dots icon to create a unique link that will take them directly to that comment in the editor.
Roles for a Guest Collaborator-
Depending on the role of the user, the plugin has variable access.
Commenter- Users can’t edit, delete posts, or close others’ comments. They can add or reply to comments on a post.
Viewer- Users can’t edit posts or add comments to them. However, they can view the comments left by others and draft content.
Slack Notifications
If you and your team are connected on Slack. You may use this feature to receive important notifications about Multicollab over Slack.
You will receive real-time updates regarding the comments and responses made to a post. This will facilitate cooperation more easily.
You’ll also be able to determine whether or not your teammates are aware of any fresh modifications on the website.
This enables you to arrange Multicollab in an area that you are certain your team will visit during the day.
Attach a document to a comment
This is just one more fantastic feature that Multicollab provides. Using the Attach Document feature, you may provide more context and references for your comment.
This goes beyond text documents. Commenters and responders have the option to attach files or photos. They can include screenshots, photos, audio files, and more.
Click the “Attach file” icon and select the desired document
Reports and Activity
When you are working daily there is a lot of data to comprehend. You should have an easier way to get insight into your workflow.
Multicollab’s advanced dashboard functionality makes it possible for you. The report and analytics of Multicollab allow you to view the editing process that has been completed.
Multicollab includes an Activity Timeline that allows you to monitor collaboration and user activity.
Using filters, you can monitor the development of every page and post. The posts can be filtered according to content categories, time stamps, and users.
With Quick Snapshot Reporting, you can also know the needs of your team by viewing the latest comment activities.
Custom Permissions
Multicollab lets you allot different members of the team different responsibilities. You can decide which member should manage comments and who will see the suggestions.
You can also decide who can add, resolve, and disable comments. Other than that, you can configure who in the team will have access to accept or reject any suggestion.
Multilingual
Not all members of your team or the users of Multicollab must know the English Language. The multilingual feature of Multicollab has a solution for this.
Along with English, you can use the plugin in six different languages- Chinese, German, French, Spanish, Bengali, and Hindi.
Once you have selected any of the one languages, your entire Multicollab- from comment boards to settings will sync with that language.
Therefore, no matter what language is native to you, with the Multicollab multilingual feature- you can enjoy streamlined collaboration.
Pricing of Multicollab
Multicollab offers flexible pricing options. The best part is you can test any of its paid plans for free.
- Lite Plan ($1499/year): Includes inline commenting, team collaboration, guest access, custom permissions, file attachments, and activity tracking.
- Pro Plan ($2,499/year): Adds real-time editing, suggestion mode, Slack notifications, and priority support.
- Enterprise Plan (Starting at $10,000/year): Designed for large teams needing additional support. Includes:
- Onboarding Support & Training
- Custom Licensing
- SLA-Based Support
- Customization Support
- Demo Available
All paid plans come with a 14-day free trial.
Multicollab is perfect for content teams that want to collaborate efficiently while keeping everything within WordPress.
Multicollab Support
Multicollab premium plans offer you pro support and elite support. The pro support includes email-based support and 24 hours of response. The Elite support includes connection with Slack and Zoom with all-day response.
Multicollab has a team of dedicated professionals, ready to help you with all your queries. The support team is available from 9 AM Thursday to 4 PM EST, Mon-Fri, you can drop your questions during this timeframe and expect a reply within 24 hours. On the weekends the response time can be within 48 hours.
It also has detailed documentation available for free on its repository, where you can get answers to most of your common questions.
It offers Enterprise Support that includes phone, Slack, and email support within 1 day of response plus dedicated expert support.
Multicollab also offers installation and customization support and services. Contact Multicollab to get a quote.
Alternatives
| Tool | Launch Date | Starting Price | Headquarters |
|---|---|---|---|
| Google Docs | 2006 (as Writely) | Free | Mountain View, CA |
| Dropbox Paper | 2015 (as Note) | Free | San Francisco, CA |
| Zoho Writer | 2005 | Free | Chennai, India |
| Microsoft 365 (Word) | 1983 (Word 1.0) | $9/month | Redmond, WA |
| Notion | 2016 | Free | San Francisco, CA |
| Coda | 2017 | Free | Mountain View, CA |
| ClickUp | 2017 | Free | San Diego, CA |
Google Docs
Google Docs is a cloud-based word processor that enables real-time collaboration, allowing multiple users to edit, comment, and track changes. With automatic saving, version history, and seamless integration with Google Drive, it’s a top choice for teams, businesses, and individuals managing documents online.
Dropbox Paper
Dropbox Paper is a collaborative workspace that combines document creation, task management, and media embedding. It allows teams to brainstorm, comment, and track progress in a single place. With integrations for Dropbox storage and third-party tools, it’s useful for creative teams and project collaboration.
Zoho Writer
Zoho Writer is an online word processor that offers real-time collaboration, document automation, and advanced formatting tools. Part of the Zoho suite, it integrates with other business apps, making it ideal for professionals and teams needing seamless workflow management, cloud storage, and AI-powered writing assistance.
Microsoft 365
Microsoft 365 (formerly Office 365) includes Word, Excel, PowerPoint, and more, with cloud-based collaboration features. It offers real-time editing, extensive formatting tools, and enterprise-grade security, making it the preferred solution for businesses, students, and professionals looking for powerful document creation and collaboration tools.
Notion
Notion is an all-in-one workspace that combines note-taking, document collaboration, databases, and project management. It allows teams to create wikis, plan projects, and write documents with flexible customization options. With powerful integrations and real-time collaboration, it’s ideal for teams, freelancers, and productivity enthusiasts.
Coda
Coda blends documents, spreadsheets, and databases into a single workspace, enabling teams to create interactive documents with dynamic content. It supports real-time collaboration, task management, and integrations, making it a great alternative for businesses, project teams, and creators looking for more than just a traditional document editor.
ClickUp
ClickUp is a productivity and project management tool that includes document collaboration, task tracking, and workflow automation. Its Docs feature allows teams to write, edit, and organize content while linking tasks and projects. With customizable workspaces, it’s ideal for businesses, remote teams, and project managers.
FAQs
Who are the common users of Multicollab?
Multicollab is commonly used by publishers and agencies who wish to do WordPress collaborative editing. This means multiple users work together during the content creation process.
What do I need to start using Multicollab?
You should have a WordPress website and use only the Gutenberg (Block Editor) to use Multicollab.
Who can use Multicollab?
Multicollab is useful for a content team of two people or a group of hundreds. The plugin is a great option for teams who wish to do collaborative editing on the WordPress Gutenberg interface.
How can I start using Multicollab?
If you want to use Multicollab, installing the free version or choosing one of the Multicollab premium plans, which come with a 14-day money-back guarantee, are your options.
What kind of posts could Multicollab work on?
Multicollab can work on all posts and pages, including custom post types.
Why use Multicollab instead of Google Docs?
Multicollab offers all the features and benefits of Google Docs without any drawbacks. Therefore, switching from Google Docs to Multicollab can save you time and effort.
Is it safe to use Multicollab?
Yes, Multicollab real-time collaboration is entirely secure. All the information is encrypted, and none of your data is saved on Multicollab’s server, keeping your activities private.
Does Multicollab offer a refund?
Yes. Multicollab offers a refund policy, within 14 days of your purchase you can get a 100% refund if you are not satisfied with Multicollab.
Is Multicollab compatible with Gutenberg and PHP?
Yes. Multicollab is compatible with Gutenberg version 8.6 to 16.2. It is also compatible with PHP versions 7.0 or 8.1
Does Multicollab work with Elementor?
No. Multicollab doesn’t work with Elementor or another page builder like Dive, Beaver, etc. It works only with the Gutenberg block editor.
Conclusion
Multicollab is a feature-rich collaboration tool designed specifically for WordPress users, enabling inline comments, real-time editing, and team collaboration within the Gutenberg editor. It improves workflow efficiency by reducing back-and-forth communication, with features like guest access, email notifications, and activity tracking.
Studies show that real-time collaboration tools can boost team productivity by up to 30%, and with WordPress powering 43% of all websites, Multicollab provides a seamless solution for content teams. While alternatives like Google Docs and Notion offer broader usage, Multicollab is the best choice for teams managing content directly within WordPress without external dependencies.